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KONAMI Digital Entertainment B.V. Tournament Privacy Notice

This privacy notice is issued by Konami Digital Entertainment B.V. (to which we will refer as "Konami"), a company based at 14 -16 Sheet Street, Windsor, SL4 1BG, United Kingdom, that is a subsidiary of KONAMI HOLDINGS CORPORATION, the parent company of the Konami Group, on behalf of KONAMI HOLDINGS CORPORATION and all its subsidiary companies (all together “the Konami Group companies”). Konami is the data controller for the purposes of this event.   The Konami Group companies offer various services and off-line events. The way in which we use your personal data when you use our services is very important to us. The Konami Group companies use your personal data as described below. If you are under 18 years old, we may also need to process your guardian's personal data as described below. We process your personal data in accordance with the applicable EU and Member State regulations on data protection in particular, the General Data Protection Regulation (EU) 2016/679 ("GDPR").   We may change, add to, or delete any part of this privacy notice from time to time. You can obtain the latest version of this privacy notice from: https://coverage.yugioh-card.com/konami-digital-entertainment-b-v-tournament-privacy-notice/.   1. Our use of your personal data 2. Our sharing of your personal data with other companies 3. Transfers of your personal data to other countries 4. Your rights and requests to Konami   1. Our use of your personal data 1.1 Your personal data Your personal data may be used in order to hold off-line events, and for our and your other interests, including: (i) contacting you with regard to your participation in the event; (ii) running the event; (iii) introducing the event participants in announcements and broadcasts of the event, or promotion, publicity and advertising for related goods and services; (iv) arranging air flights or other transport, accommodations, and other travel related matters; (v) reporting the results, statistics and analysis of the event (including on Konami digital channels); (vi) distributing/streaming the event on the Internet (live and/or recorded); (vii) keeping records of the event; (viii) publishing participant and attendee interviews (live and/or recorded, written and audio-visual); (ix) shipping of prizes; (x) communicating with you during, and after, the event in connection with possible penalties, disqualification and/or suspension from future events; (xi) product development; and (xii) If you are applying to be a judge at any of our events we will also use your personal data to assess your application and successfully run and organise our events. The Konami Group companies collect your personal data such as home address, first name, middle name, last name, signature, age, date of birth, location, phone number, email address, nationality, place of birth, photographs, videos and other recordings of you (including audio of your voice), , passport number and other passport details, Konami Card Game ID, Konami ID, language, information included in questionnaires and game records (including information on documents relating to possible penalties, disqualifications and/or suspensions and prize shipping forms). If you are applying to be a judge at any of our events we may also collect information relating to your relevant qualifications and experience and KCGN ID. The Konami Group companies process your personal data for our own interests as well as for your interest, so that we may provide and you may receive the services that you have requested and you expect from us under the agreement you have entered into with us with regard to the off-line events, for the purposes from (i) to (xi) above (Article 6(1)(f) GDPR). In cases where certain data is necessary for providing any of the services and you chose not to submit it, we may not be able to begin or continue to provide such services to you (e.g. without submission of your real name and passport details we cannot make any travel arrangements).   1.2 Guardian's personal data Your guardian's personal data may be used for the following purposes: (i) contacting your parent/guardian for the confirmation of your name, date of birth, age, contact details and participation in any event; (ii) running the event; (iii) arranging air flights and other transport, accommodations, and other travel related matters; (iv) distributing/streaming the event on the Internet (live and/or recorded); and (v) publishing participant and attendee interviews (live and/or recorded, written and audio-visual). The Konami Group companies collect your personal data such as home address, first name, middle name, last name, signature, age, date of birth, location, phone number, email address, nationality, place of birth, photographs, videos and other recordings of you (including audio of your voice) and passport number and other passport details. The Konami Group companies process your data in our own interests as well as for your interest, so that we may provide and you may receive the services that you have requested and you expect from us under the agreement you have entered into with us with regard to the off-line events for the purposes from (i) to (v) (Article 6 (1)(f) GDPR). In cases where certain personal data is necessary for providing the services and you chose not to submit it, we may not be able to begin or continue to provide any of the services to you (e.g. without submission of your real name and passport details we cannot make any travel arrangements).   1.3 Data Retention We keep your personal data (including personal data of your parent/guardian) until the end of each event and for as long as is necessary following the event in order to fully provide the services to you (for example, shipping prizes to you following the event). We may also keep your personal following the event where we have a legitimate interest to do so. For example: (i) content (including photographs, videos and audio) from, and reporting of, the event may be published on the Internet (including on Konami’s websites and social media channels) without limit in time, (ii) information relating to any possible penalties, disqualification and/or suspension will be kept for the appropriate period of time for as long as that information remains relevant (e.g. until an investigation has been conducted or the player is reinstated) and (iii) personal data may be retained and used for up to 5 (five) years for analytics and reporting purposes. We may retain your personal data for a longer period (i) to the extent necessary to comply with applicable laws and/or (ii) in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.   2. Our sharing of your personal data with other companies We may share personal data with other companies for different reasons, for example to ensure the quality of our events and other products and services, so that we are able to provide you with an off-line event, and other products and services, you expect and enjoy, as well as to protect our business interests. Konami shares personal data with other companies of the Konami Group companies (including its affiliates in Japan, in the United States of America and in Hong Kong) (e.g. Konami Business Expert Co., Ltd. (Japan), Internet Revolution, Inc. (Japan), and specifically, those listed in https://www.konami.com/corporate/en/subsidiaries/). In these cases, the Konami Group companies that receive your personal data will use the personal data in accordance with this privacy notice and their respective privacy policies. The Konami Group companies may also provide personal data to our third party service providers such as our event agency, travel agencies, shipping agents and couriers, content broadcast providers, event reporters, Organisational Judges, PR and marketing agencies, our distributors and organised play partners, providers of ranking calculation software, social media channels (e.g. YouTube, Facebook, Twitch), and providers of the following services: online tournament pairing system, websites of the Konami Group companies, and livestream systems. We may also share your personal data with other third party companies as a result of the sale of the company or business that offers the services of the events, or in cases where any of the Konami Group companies is obliged to process or disclose the personal data by law or by order of an authority (e.g., a judge or court). In every case, we have appropriate safeguards in place to ensure the security and confidentiality of your personal data.   3. Transfers of your personal data to other countries The Konami Group companies may send your personal data to other companies outside your country. In particular, if you live in the European Economic Area (EEA), your personal data may be transferred to companies located outside the EEA. When this is the case, either (i) the countries in which those companies are located have been deemed to provide an adequate Level of protection for personal data by the European Commission or, (ii) in respect of transfers to companies located in the US, those companies are part of the US Privacy Shield, or (iii) the Konami Group companies have adopted and implemented Standard Contractual Clauses to oblige the company that receives your personal data to use it fairly and legally. Details of the safeguards can be provided to you at your request.   4. Your rights and requests to Konami Under certain circumstances, you have the following rights that you can exercise in respect of your personal data processed by the Konami Group companies. – Information regarding your data processing: You have the right to obtain from us all the requisite information regarding our data processing activities that concern you (Articles 13 and 14 GDPR). – Access to personal data: You have the right to obtain from us confirmation as to whether or not personal data concerning you is being processed, and, where that is the case, access to the personal data and certain related information (Article 15 GDPR). – Rectification or erasure of personal data: You have the right to obtain from us the rectification of inaccurate personal data concerning you without undue delay, and to complete any incomplete personal data (Article 16 GDPR). You may also have the right to obtain from us the erasure of personal data concerning you without undue delay, when certain legal conditions apply (Article 17 GDPR). – Restriction on processing of personal data: You may have the right to obtain from us the restriction of processing of personal data, when certain legal conditions apply (Article 18 GDPR). – Portability of personal data: You may have the right to receive your personal data in a structured and commonly used format so you can transfer this data to another company, when the processing is based on consent (Article 20GDPR). – Object to processing of personal data: You may have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you, when certain legal conditions apply (Article 21 GDPR). Furthermore, when your personal data is transferred by the Konami Group companies from the EEA to a country outside the EEA, please contact us if you want further information on the specific mechanism relied upon for the transfer (e.g. adequacy finding, Standard Contract Clauses, US Privacy Shield). You can exercise these above rights by contacting us at: privacynotice@faq.konami.com To communicate with our Data Protection Officer, please email. dpo-team@konami.com If you believe we have misused your personal data or violated any data protection regulations, you may also file a complaint with a relevant Data Protection Authority, for example, the Authority of your place of residence within the EEA.